Tips
TIP:
Important
Enter phone numbers as follows -
landlines:
(99) 9999 9999
mobiles:
9999 999999 |
Create TC
TIP: Click the view icon 
to see a full list of consignors to choose from when creating a TC w/o CA.
TIP: Agents acting on behalf of producers should print a copy of the producer premises list, and this list should accompany the waste during transport. The producer premises list should be retained by the agent. It does not have to be handed to the receiving facility with the TC.
TIP: If data which can be changed on the draft TC has changed permanently (e.g. a new contact person has been appointed), then change the data on the CA and the changed data will appear on all new TCs created from that CA.
TIP: Clicking the Print draft TC button will generate a TC without a TC number (and, if you are an agent, a separate list of selected pick-up premises) for checking only. This is not a valid TC. You must click the Create TC button to create a valid, numbered TC.
TIP: On the draft TC make sure all data fields marked with * on the draft TC are completed.
TIP: If you don't want to go ahead with creating the TC from the draft TC, click Cancel. Your data will not be saved.
TIP: It is possible to create several TCs for later use if desired. For example, if the user who normally creates TCs is going on leave, he/she could create enough TCs to cover waste movements during the leave period. The 'proposed delivery period' on a CA is the expected time between when a waste is picked up from the consignor and when it arrives at the receiving facility. It does not limit how far in advance of pickup a TC can be created.
Search TC
TIP: Use the Status dropdown to quickly refine your search..
TIP: Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order.
TIP: You don't have to type the complete name you are searching for. Refine your search quickly by typing the first 3 letters, say, of the business, the suburb, etc.
Update TC
TIP: When recording waste amount, select the most convenient unit from the list available. Tonnes and kg are available for all waste types. Litres is available for most waste types, except where the waste can only ever be a solid. Other units are available for specific waste types, such as cubic metres for contaminated soil and number of drums for drums contaminated with a controlled waste. The system has in-built conversion factors to convert waste amount to kg for comparing waste amount at pickup and arrival.
TIP: In certain circumstances, it is impractical to update the TC with the amount of waste at pick up. Waste Tracker allows for this by providing a "waste amount at pick up required" check box. If it is impractical to record waste amount at pick up, uncheck this box when creating a CA. The EPA monitors the use of the waste amount at pick up not required function. Receiving facilities that abuse the option (i.e. uncheck the 'waste amount at pick up required' checkbox when the waste amount can clearly be recorded at pickup) may lose their approval to issue CAs.
TIP: The system will automatically take you to the correct screen depending on the status of the TC.
TIP: Receiving facilities can record on a single screen the arrival & acceptance, or arrival, acceptance & processing, by clicking the button equivalent to the latest step the waste load has reached in the tracking process. For example, if the waste has arrived and you want to record acceptance at the same time, click on the accepted button (rather than the arrived button) to record arrival and acceptance at the same time.
TIP: Once waste has been accepted, any subsequent movement of the waste from the receiving facility requires a new CA and TC.
TIP: It is essential that you keep your contact details up to date - if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.
TIP: If the difference between the amount recorded at pickup and arrival varies by more than the allowable tolerance, an exception report is automatically created by the system. As long as the waste amount is recorded in the online system at pickup and arrival, there is no need to record the variation in amount separately as a discrepancy.
TIP: To record a discrepancy in the consignor or transporter, you can search the list of consignors or transporters by clicking on the view icon 
. If you cannot find the consignor or transporter you want, type in their details.
Create CA
TIP: A consignor can be a producer or an agent acting on the producer's behalf. Refine your search quickly - select Producer or Agent from the dropdown list.
TIP: A consignor may be listed in the system by a different name. Try searching by suburb to find the consignor you are looking for.
TIP: In certain circumstances, it is impractical to update the TC with the amount of waste at pick up. Waste Tracker allows for this by providing a "waste amount at pick up required" check box. If it is impractical to record waste amount at pick up, uncheck this box when creating a CA. The EPA monitors the use of the waste amount at pick up not required function. Receiving facilities that abuse the option (i.e. uncheck the 'waste amount at pick up required' checkbox when the waste amount can clearly be recorded at pickup) may lose their approval to issue CAs.
TIP: Make sure all data fields marked with * on the draft CA are completed.
TIP: Click the Print draft CA button to generate a CA without a CA number, for checking only. This is not a valid, numbered CA until you click the Create CA button.
TIP: If you don't want to go ahead with creating the CA from the draft CA, click Cancel. Your data will not be saved.
TIP: It is essential that you keep your contact details up to date -
if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.
Search CA
TIP: Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order.
TIP: Only CAs due to expire within the next month can be batch-copied. CAs which have expired or have been terminated cannot be copied.
TIP: All CAs created through batch copy start on the day after the expiry date for the CA from which they are copied.
TIP: All CAs created through batch copy have the same validity period as the CA from which they are copied.
TIP: You don't have to type the complete name you are searching for. Refine your search quickly by typing the first 3 letters, say, of the business, the suburb, etc.
TIP: To get a list of current CAs, enter one or more search criteria and click on search. The CAs found by the search can be printed or saved as a .pdf file.
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Page last updated: 21 June 2013